Productivity Agents
Calendar Agent
Your smart scheduling assistant that manages your calendar through conversation
Overview
The Calendar Agent transforms how you manage your time by understanding natural language requests and intelligently handling your scheduling needs. Whether you’re coordinating team meetings, managing personal appointments, or optimizing your daily routine, this AI assistant becomes your personal scheduling expert.Context-Aware Scheduling
The Calendar Agent doesn’t just schedule meetings—it understands the context behind your requests. When you say “schedule a follow-up with the marketing team,” it remembers previous discussions, suggests appropriate durations, and considers everyone’s typical availability patterns
Multi-Platform Intelligence
Seamlessly works across Google Calendar, Outlook, and Apple Calendar. It can coordinate meetings between participants using different platforms, automatically handling time zone conversions and platform-specific features
Smart Meeting Coordination
Multi-participant scheduling with automatic conflict resolution, intelligent time suggestions based on historical patterns and preferences, travel time calculation between meeting locations, recurring meeting management with smart pattern recognition, and meeting room booking integration where supported
What You Can Ask
- “Find the best time for a 1-hour strategy meeting with Sarah, John, and the design team next week”
- “How much time am I spending in meetings vs. focus work this month?”
- “Block 2 hours of focus time every morning this week for project work”
Getting Started
Calendar Connection Required: Connect your calendar service through the Connectors section before using the Calendar Agent. Multiple calendar integrations are supported for seamless cross-platform coordination.
FAQ
Can it schedule meetings with people outside my company?
Can it schedule meetings with people outside my company?
Yes! The Calendar Agent can schedule meetings with anyone who has a calendar system. It will send invitations and coordinate times across different organizations, automatically handling time zone conversions and platform differences.
How does it handle different time zones?
How does it handle different time zones?
The Calendar Agent is smart about time zones. It automatically detects where participants are located and suggests meeting times that work for everyone, clearly showing what time it is for each person. It also considers daylight saving time changes and travel schedules.
Can it manage recurring meetings?
Can it manage recurring meetings?
Absolutely! It can set up weekly team meetings, monthly reviews, or any recurring pattern. It can also help you modify or cancel recurring meetings when needed, and it learns from your preferences to suggest optimal recurring schedules.
Does it work with my phone calendar?
Does it work with my phone calendar?
Yes! Once connected, it works with your calendar across all devices - phone, tablet, and computer. Changes sync everywhere automatically, and you can manage your schedule from any device while maintaining consistency.
Will it see all my personal events?
Will it see all my personal events?
The Calendar Agent only accesses your calendar when you’re specifically asking it to help with scheduling. You control what information it sees and when. It respects your privacy and only processes the data needed for your specific requests.
Can it send meeting invitations for me?
Can it send meeting invitations for me?
Yes! It creates professional meeting invitations with all the details (time, location, agenda) and sends them to participants. You can review before sending if you prefer, and it can include relevant context and preparation materials.
What if I need to cancel or reschedule?
What if I need to cancel or reschedule?
Just tell it! Say “cancel my 2pm meeting” or “move the team meeting to Friday” and it will handle the changes and notify everyone involved. It can also suggest alternative times and handle complex rescheduling scenarios.
Can it book meeting rooms?
Can it book meeting rooms?
If your calendar system supports room booking, the Calendar Agent can find and reserve meeting rooms for you, ensuring you have the right space for your meetings. It considers room capacity, equipment needs, and location preferences.